February 15, 2001

 

 

 

 

 

MEMORANDUM FOR ALL CONTRACTING OFFICERS AND NEGOTIATORS

 

TO:       Distribution List FAC

 

FROM:     M/OP/OD, Francis A. Donovan, Acting Director

 

SUBJECT:     Voluntary Population Activities –

          Restoration of the Mexico City Policy

 

 

CONTRACT INFORMATION BULLETIN 01 - 03

 

 

On January 22, 2001, President Bush issued a Memorandum directing the USAID Administrator to reinstate the requirements of the Mexico City Policy in effect on

January 19, 1993.

 

To reinstate the policy, this CIB provides additional paragraphs to be included in the standard provision entitled “Voluntary Population Activities (March 1999)” that was issued in CIB-99-06.  The paragraphs are to be included in the standard provision for use in all new grants and cooperative agreements that provide assistance for family planning activities, except in certain circumstances discussed below.  In addition, these paragraphs are to be included in the standard provision when any existing grant or cooperative agreement for family planning activities is amended to add new funding.  Please note that the FY 2000 population certification requirements issued in CIB 00-04 remain in effect until September 30, 2001.

 

Attachment 1 to this CIB contains the paragraphs to be included in the standard provision for use in assistance agreements with U.S. nongovernmental organizations; and Attachment 2 contains the paragraphs to be included in the standard provision for use in assistance agreements with non-U.S., nongovernmental organizations.

These paragraphs may be omitted from the standard provision in the situations described below:

 

a.              While the paragraphs are to be used in grants and

cooperative agreements (and assistance subagreements) which provide financing for family planning activity or activities, if family planning is a component of an activity involving assistance for other purposes, such as food and nutrition, health or education, paragraph (e), “Ineligibility of Foreign Nongovernmental Organizations that Perform or Actively Promote Abortion as a Method of Family Planning,” applies only to the family planning component.

 

b.              When health or child survival funds are used to

provide assistance for child spacing as well as health purposes, these paragraphs are applicable to such assistance unless 1) the foreign nongovernmental organization is one which primarily provides health services, 2) the objective of the assistance is to finance integrated health care services to mothers and children, and 3) child spacing is one of several health care services being provided as part of a larger child survival effort with the objective of reducing infant and child mortality.  These paragraphs need not be included in the assistance agreement if it indicates that assistance for child spacing will be provided only in this way.  USAID support under these circumstances is considered a contribution to a health service delivery program and not to a “family planning program.”  In such a case, these paragraphs need not be included in an assistance agreement.

 

c.              These paragraphs need not be included in assistance

agreements with U.S. nongovernmental organizations for family planning purposes if implementation of the activity does not involve assistance to foreign nongovernmental organizations.

 

Attachments:  a/s

Attachment 1

 

 

Grants and Cooperative Agreements with

U.S. Nongovernmental Organizations

 

 

The following paragraphs (e) and (f) replace paragraph (e) of the Standard Provision entitled “Voluntary Population Activities (March 1999).”

 

(e)         Ineligibility of Foreign Nongovernmental Organizations

that Perform or Actively Promote Abortion As a Method of Family Planning

 

(1)         The recipient agrees that it will not furnish

assistance for family planning under this award to any foreign nongovernmental organization which performs or actively promotes abortion as a method of family planning in USAID-recipient countries or which provides financial support to any other foreign nongovernmental organization that conducts such activities.  For purposes of this paragraph (e), a foreign nongovernmental organization is a nongovernmental organization that is not organized under the laws of any State of the United States, the District of Columbia or the Commonwealth of Puerto Rico.

 

(2)         Prior to furnishing funds provided under this

award to another nongovernmental organization organized under the laws of any State of the United States, the District of Columbia, or the Commonwealth of Puerto Rico, the recipient shall obtain the written agreement of such organization that the organization shall not furnish assistance for family planning under this award to any foreign nongovernmental organization except under the conditions and requirements that are applicable to the recipient as set forth in this paragraph (e).

 

(3)         The recipient may not furnish assistance for

family planning under this award to a foreign nongovernmental organization (the subrecipient) unless:

 

(i)         the subrecipient certifies in writing that

it does not perform or actively promote abortion as a method of family planning in USAID-recipient countries and does not provide financial support to any other foreign nongovernmental organization that conducts such activities; and

 

(ii) the recipient obtains the written

agreement of the subrecipient containing the undertakings described in subparagraph (4) below.

 

(4)         Prior to furnishing assistance for family

planning under this award to a subrecipient, the subrecipient must agree in writing that:

 

(i)         The subrecipient will not, while receiving

assistance under this award, perform or actively promote abortion as a method of family planning in USAID-recipient countries or provide financial support to other foreign nongovernmental organizations that conduct such activities.

 

(ii) The recipient and authorized representatives

of USAID may, at any reasonable time, (A)

inspect the documents and materials maintained or prepared by the subrecipient in the usual course of its operations that describe the family planning activities of the subrecipient, including reports, brochures and service statistics; (B) observe the family planning activity conducted by the subrecipient; (C) consult with family planning personnel of the subrecipient; and (D) obtain a copy of the audited financial statement or report of the subrecipient, if there is one.

 

(iii) In the event that the recipient or USAID

 has reasonable cause to believe that a

 subrecipient may have violated its

 undertaking not to perform or actively

 promote abortion as a method of family

 planning, the recipient shall review the

 family planning program of the subrecipient

 to determine whether a violation of the

 undertaking has occurred.  The subrecipient

 shall make available to the recipient such

 books and records and other information as

 may be reasonably requested in order to

 conduct the review.  USAID may also review

 the family planning program of the

 subrecipient under these circumstances, and

 USAID shall have access to such books and

 records and information for inspection upon

 request.

 

(iv) The subrecipient shall refund to the

recipient the entire amount of assistance

for family planning furnished to the

subrecipient under this award in the event

it is determined that the certification

provided by the subrecipient under

subparagraph (3), above, is false.

 

(v)         Assistance for family planning provided to

the subrecipient under this award shall be

terminated if the subrecipient violates any

undertaking in the agreement required by

subparagraphs (3) and (4), and the

subrecipient shall refund to the recipient

the value of any assistance furnished under

this award that is used to perform or

actively promote abortion as a method of

family planning.

 

(vi) The subrecipient may furnish assistance for

family planning under this award to another

foreign nongovernmental organization (the

sub-subrecipient) only if (A) the sub-subrecipient certifies in writing that it does not perform or actively promote abortion as a method of family planning in USAID-recipient countries and does not provide financial support to any other foreign nongovernmental organization that conducts such activities and (B) the subrecipient obtains the written agreement of the sub-subrecipient that contains the same undertakings and obligations to the subrecipient as those provided by the subrecipient to the recipient as described in subparagraphs (4)(i) – (v) above.

 

(5)         Agreements with subrecipients and sub-

subrecipients required under subparagraphs (3)

and (4) shall contain the definitions set forth

in subparagraph (10) of this paragraph (e).

 

(6)         The recipient shall be liable to USAID for a

refund for a violation of any requirement of this paragraph (e) only if (i) the recipient knowingly furnishes assistance for family planning to a subrecipient who performs or actively promotes abortion as a method of family planning, or (ii) the certification provided by a subrecipient is false and the recipient failed to make reasonable efforts to verify the validity of the certification prior to furnishing assistance to the subrecipient, or (iii) the recipient knows or has reason to know, by virtue of the monitoring which the recipient is required to perform under the terms of this award, that a subrecipient has violated any of the undertakings required under subparagraph (4) and the recipient fails to terminate assistance for family planning to the subrecipient, or fails to require the subrecipient to terminate assistance to a sub-subrecipient which violates any undertaking of the agreement required under subparagraph 4(vi), above.  If the recipient finds, in exercising its monitoring responsibility under this award, that a subrecipient or sub-subrecipient receives frequent requests for the information described in subparagraph (10)(iii)(A)(II), below, the recipient shall verify that this information is being provided properly in accordance with subparagraph 10(iii)(A)(II) and shall describe to USAID the reasons for reaching its conclusion.

 

(7)         In submitting a request to USAID for approval of

a recipient’s decision to furnish assistance for family planning to a subrecipient, the recipient shall include a description of the efforts made by the recipient to verify the validity of the certification provided by the subrecipient.  USAID may request the recipient to make additional efforts to verify the validity of the certification.  USAID will inform the recipient in writing when USAID is satisfied that reasonable efforts have been made.  If USAID concludes that these efforts are reasonable within the meaning of subparagraph (6) above, the recipient shall not be liable to USAID for a refund in the event the subrecipient’s certification is false unless the recipient knew the certification to be false or misrepresented to USAID the efforts made by the recipient to verify the validity of the certification.

 

(8)         It is understood that USAID may make independent

inquiries, in the community served by a subrecipient or sub-subrecipient, regarding whether it performs or actively promotes abortion as a method of family planning.

 

(9)         A subrecipient must provide the certification

required under subparagraph (3) and a sub-subrecipient must provide the certification required under subparagraph (4)(vi) each time a new agreement is executed with the subrecipient or sub-subrecipient in furnishing assistance for family planning under the award.

 

(10)    The following definitions apply for purposes of

this paragraph (e):

 

(i)         Abortion is a method of family planning when

it is for the purpose of spacing births.  This includes, but is not limited to, abortions performed for the physical or mental health of the mother but does not include abortions performed if the life of the mother would be endangered if the fetus were carried to term or abortions performed following rape or incest (since abortion under these circumstances is not a family planning act).

 

(ii) To perform abortions means to operate

a facility where abortions are performed as a method of family planning.  Excluded from this definition are clinics or hospitals that do not include abortion in their family planning programs.  Also excluded from this definition is the treatment of injuries or illnesses caused by legal or illegal abortions, for example, post-abortion care.

 

(iii)To actively promote abortion means for an

organization to commit resources, financial or other, in a substantial or continuing effort to increase the availability or use of abortion as a method of family planning.

 

(A)         This includes, but is not limited to,

the following;

 

(I)         Operating a family planning

counseling service that includes, as part of the regular program, providing advice and information regarding the benefits and availability of abortion as a method of family planning;

 

(II)Providing advice that

    abortion is an available option

    in the event other methods of

    family planning are not used or are

    not successful or encouraging women

    to consider abortion (passively

    responding to a question regarding

    where a safe, legal abortion may be

    obtained is not considered active

    promotion if the question is

    specifically asked by a woman who

    is already pregnant, the woman

    clearly states that she has already

    decided to have a legal abortion,

    and the family planning counselor

    reasonably believes that the ethics

    of the medical profession in the

    country requires a response

    regarding where it may be obtained

    safely);

 

    (III)Lobbying a foreign government to

    legalize or make available abortion

    as a method of family planning or

    lobbying such a government to

    continue the legality of abortion

    as a method of family planning; and

 

    (IV) Conducting a public information

         campaign in USAID-recipient

            countries regarding the benefits

         and/or availability of abortion as

         a method of family planning.

 

(B)         Excluded from the definition of active

promotion of abortion as a method of family planning are referrals for abortion as a result of rape, incest or if the life of the mother would be endangered if the fetus were carried to term.  Also excluded from this definition is the treatment of injuries or illnesses caused by legal or illegal abortions, for example, post-abortion care.

 

(C)         Action by an individual acting in the

individual’s capacity shall not be attributed to an organization with which the individual is associated, provided that the organization neither endorses nor provides financial support for the action and takes reasonable steps to ensure that the individual does not improperly represent that the individual is acting on behalf of the organization.

 

(iv)  To furnish assistance for family planning

       to a foreign nongovernmental organization

      means to provide financial support under

      this award to the family planning program

      of the organization, and includes the

      transfer of funds made available under this

      award or goods or services financed with

      such funds, but does not include the

      purchase of goods or services from an

      organization or the participation of an

      individual in the general training programs

      of the recipient, subrecipient or sub-

      subrecipient.

 

 

(v)         To control an organization means

     the possession of the power to direct or

  cause the direction of the management

  and policies of an organization.

 

(11)    In determining whether a foreign

nongovernmental organization is eligible to be a subrecipient or sub-subrecipient of assistance for family planning under this award, the action of separate nongovernmental organizations shall not be imputed to the subrecipient or sub-subrecipient, unless, in the judgment of USAID, a separate nongovernmental organization is being used as a sham to avoid the restrictions of this paragraph (e).  Separate nongovernmental organizations are those that have distinct legal existence in accordance with the laws of the countries in which they are organized.  Foreign organizations that are separately organized shall not be considered separate, however, if one is controlled by the other.  The recipient may request USAID’s approval to treat as separate the family planning activities of two or more organizations, which would not be considered separate under the preceding sentence, if the recipient believes, and provides a written justification to USAID therefor, that the family planning activities of the organizations are sufficiently distinct as to warrant not imputing the activity of one to the other.

 

(12)    Assistance for family planning may be furnished

under this award by a recipient, subrecipient or sub-subrecipient to a foreign government even though the government includes abortion in its family planning program, provided that no assistance may be furnished in support of the abortion activity of the government and any funds transferred to the government shall be placed in a segregated account to ensure that such funds may not be used to support the abortion activity of the government.

 

(13)    The requirements of this paragraph are not

applicable to child spacing assistance furnished to a foreign nongovernmental organization which is engaged primarily in providing health services if the objective of the assistance is to finance integrated health care services to mothers and children and child spacing is one of several health care services being provided by the organization as part of a larger child survival effort with the objective of reducing infant and child mortality.

 

(f)         The recipient shall insert paragraphs (a), (b), (c),

(d) and (f) of this provision in all subsequent subagreements and contracts involving family planning or population activities which will be supported in whole or in part from funds under this award.  Paragraph (e) shall be inserted in subagreements and sub-subagreements in accordance with the terms of paragraph (e).  The term subagreement means subgrants and subcooperative agreements.

 

 

Attachment 2

 

 

Grants and Cooperative Agreements with Non U.S., Nongovernmental Organizations

 

 

The following paragraphs (e) and (f) replace paragraph (e) of the Standard Provision entitled “Voluntary Population Activities (March 1999).”

 

(e) Ineligibility of Foreign Nongovernmental Organizations

    that Perform or Actively Promote Abortion As a Method

    of Family Planning

 

(1)         The recipient certifies that it does not now and

will not during the term of this award perform or actively promote abortion as a method of family planning in USAID-recipient countries or provide financial support to any other foreign nongovernmental organization that conducts such activities.  For purposes of this paragraph (e), a foreign nongovernmental organization is a nongovernmental organization that is not organized under the laws of any State of the United States, the District of Columbia or the Commonwealth of Puerto Rico.

 

(2)         The recipient agrees that the authorized

representative of USAID may, at any reasonable time, (i) inspect the documents and materials maintained or prepared by the recipient in the usual course of its operations that describe the family planning activities of the recipient, including reports, brochures and service statistics; (ii) observe the family planning activity conducted by the recipient, (iii) consult with family planning personnel of the recipient; and (iv) obtain a copy of the audited financial statement or report of the recipient, if there is one.

 

(3)         In the event USAID has reasonable cause to

believe that the recipient may have violated its undertaking not to perform or actively promote abortion as a method of family planning, the recipient shall make available to USAID such books and records and other information as USAID may reasonably request in order to determine whether a violation of the undertaking has occurred.

 

(4)         The recipient shall refund to USAID the entire

amount of assistance for family planning furnished under this award in the event it is determined that the certification provided by the recipient under subparagraph (1), above, is false.

 

(5)         Assistance for family planning to the recipient

under this award shall be terminated if the recipient violates any undertaking required by this paragraph (e), and the recipient shall refund to USAID the value of any assistance furnished under this award that is used to perform or actively promote abortion as a method of family planning.

 

(6)         The recipient may not furnish assistance for

family planning under this award to a foreign nongovernmental organization (the subrecipient) unless (i) the subrecipient certifies in writing that it does not perform or actively promote abortion as a method of family planning in USAID-recipient countries and does not provide financial support to any other foreign nongovernmental organization that conducts such activities and (ii) the recipient obtains the written agreement of the subrecipient containing the undertakings described in subparagraph (7), below.

 

(7)         Prior to furnishing assistance for family

planning under this award to a subrecipient, the subrecipient must agree in writing that:

 

(i)         The subrecipient will not, while

receiving assistance under this award,

perform or actively promote abortion as a method of family planning in USAID-recipient countries or provide financial support to other foreign nongovernmental organizations that conduct such activities.

 

(ii) The recipient and authorized

     representatives of USAID may, at any

     reasonable time, (A) inspect the documents

     and materials maintained or prepared by the

     subrecipient in the usual course of its

     operations that describe the family planning

     activities of the subrecipient, including

     reports, brochures and service statistics;

     (B) observe the family planning activity

     conducted by the subrecipient; (C) consult

     with family planning personnel of the

     subrecipient; and (D) obtain a copy of the

     audited financial statement or report of the

     subrecipient, if there is one.